Direct Billing for BC Autism Funding - Making Sensory Equipment Accessible

At Epic Kidz Play Solutions, we believe that every child deserves access to high-quality sensory play equipment. We understand that upfront costs can be a barrier, which is why we offer direct billing to the BC (British Columbia, Canada) Autism Funding Unit (AFU). Our goal is to make the purchasing process as simple and stress-free as possible for families, ensuring they can access the tools they need for sensory regulation, motor skill development, and therapeutic play - without financial strain.

How Direct Billing Works

We’ve streamlined the process so families can start their direct billing order right on our website!

Please note: A Justification for Equipment (JFE) form is required before we can submit any direct billing requests to AFU. We strongly recommend families speak with their service provider first to discuss equipment needs and estimated costs.

Step-By-Step Process

Step 1: Place Your Order Online

  • Browse our products and add your chosen items to your cart (including our flexible product set options designed to support a range of therapy goals).
  • If your Service Provider is part of our Collaboration Program, don’t forget
    to enter your 15% off family discount code!
  • Select “Direct Billing Request – BC Autism Funding Only” as your payment method at checkout.

Step 2: We'll Follow Up With Next Steps

  • After your order is submitted, we’ll reach out to confirm whether you have a completed, submitted, or approved JFE form.
  • If your provider hasn’t completed a JFE form yet, they’ll need to do so before we can proceed. Only a qualified provider (SLP, OT, PT, BCBA, etc) can fill out a JFE form and outline how the requested equipment supports your child’s therapy goals

Step 3: We Prepare the Paperwork

  • We’ll prepare a Request to Pay (RTP) form based on your online order and send
    it to you for approval and signature. This form authorizes us to bill AFU
    directly.

Step 4: Submission to AFU

  • We submit the JFE form (if applicable), Equipment Quote (based on your online
    order) and signed RTP to AFU for approval.
  • Note: The approval process may take between 2-8 weeks, depending on AFU processing times.

Step 5: Approval & Delivery

  • Once AFU approves the request, we ship the equipment directly to you and
    handle all billing with AFU.

Alternative to direct billing

If you prefer not to wait for the direct billing process, you also have the option of paying upfront and submitting the receipt to AFU yourself for reimbursement.

Simply place your order on our website and pay out of pocket, then reply to your order confirmation email asking us to send you a detailed receipt for reimbursement purposes.

Please Note: We are happy to provide detailed receipts that meet AFU’s invoicing requirements.

Have questions or concerns? Contact us at hello@epickidzplay.com and we’ll help you through the direct billing process.

Maximizing AFU Funding: Flexible Product Sets

We understand that every child’s therapeutic needs are unique, and we want to ensure families can make the most of their funding while accessing the equipment that best supports their development.

Customized Product Sets for Easy Approval

AFU currently limits funding to one play couch per funding year. To help families maximize their funding, Epic Kidz offers flexible product sets. Our team works closely with families and providers to structure equipment requests appropriately based on AFU guidelines.  These sets can be assembled to support a variety of therapy goals, including sensory regulation, motor development, and functional play.

Examples of our Popular Product Combinations:

• Creativity 12-Piece Play Couch + Stairs

• Fort Building Play Couch + Creativity 12-Piece Play Couch

• Fort Building Play Couch + Creativity 12-Piece Play Couch + Wedges

• Fort Building Play Couch + Thick Slippery Base + Wedges + Rockers

• Creativity 12-Piece Play Couch + Archways + Wedges + Extra Thick Base

• Lounger Set + Rockers

 

When you place your order, simply add all desired items to your cart. Our team will work with you and your provider to ensure all items are clearly listed on the quote to meet AFU’s requirements.

Need assistance? Contact us at hello@epickidzplay.com and we’ll help put together the best option for your child’s needs!

Final Note on AFU Approvals

We do everything we can to support families through this process and structure our quotes in a way that aligns with AFU’s current expectations. However, final approval is always at the discretion of the AFU adjudicator, and outcomes may vary depending on individual interpretation. If a quote is denied or partially approved, we will work closely with the family and their provider to revise paperwork and explore alternative options.

Therapeutic Benefits of Epic Kidz Play Equipment

Our products support a wide range of developmental goals, including:

Sensory Regulation & Integration – Helps children manage sensory input and self-regulate for better focus and emotional regulation.

Gross & Fine Motor Skill Development – Encourages movement, coordination, and strength-building through play.

Communication & Social Engagement – Supports language development and
turn-taking skills in interactive play environments.

Motor Planning & Spatial Awareness – Enhances body coordination and controlled movement through climbing, balancing, and structured play.

Questions About the Direct Billing Process?

We understand that the AFU funding process can feel overwhelming. While only a qualified professional can complete a JFE, we’re happy to answer any questions providers or families may have about
the direct billing process or how to structure equipment requests.

Feel free to reach out at hello@epickidzplay.com ifyou need support!